Manual formatting is not listed in the Conditional Formatting Rules Manager dialog box nor is it used to determine precedence. Controlling when rule evaluation stops by using the Stop If True check box. For backwards compatibility with versions of Excel earlier than Excel , you can select the Stop If True check box in the Manage Rules dialog box to simulate how conditional formatting might appear in those earlier versions of Excel that do not support more than three conditional formatting rules or multiple rules applied to the same range.
For example, if you have more than three conditional formatting rules for a range of cells, and are working with a version of Excel earlier than Excel , that version of Excel:. You can select or clear the Stop If True check box to change the default behavior:. To evaluate only the first rule, select the Stop If True check box for the first rule.
To evaluate only the first and second rules, select the Stop If True check box for the second rule. You can't select or clear the Stop If True check box if the rule formats by using a data bar, color scale, or icon set.
If you'd like to watch a video showing how to manage conditional formatting rules, see Video: Manage conditional formatting. The order in which conditional formatting rules are evaluated - their precedence - also reflects their relative importance: the higher a rule is on the list of conditional formatting rules, the more important it is. This means that in cases where two conditional formatting rules conflict with each other, the rule that is higher on the list is applied and the rule that is lower on the list is not applied.
The conditional formatting rules for the current selection are displayed, including the rule type, the format, the range of cells the rule applies to, and the Stop If True setting.
If you don't see the rule that you want, in the Show formatting rules for list box, make sure that the right range of cells, worksheet, table, or PivotTable report is selected. To move the selected rule up in precedence, click Move Up. To move the selected rule down in precedence, click Move Down. Optionally, to stop rule evaluation at a specific rule, select the Stop If True check box. Clear conditional formatting on a worksheet.
For an entire worksheet. Click the Quick Analysis Lens button that appears to the bottom right of the selected data. Notes: Quick Analysis Lens will not be visible if:. There is an entry only in the upper-left cell of the selected range, with all of the other cells in the range being empty.
Find and remove the same conditional formats throughout a worksheet. Click on a cell that has the conditional format that you want to remove throughout the worksheet. Click Same under Data validation. There are two kinds of color scales—two-color scales and three-color scales. For example, in a green and yellow color scale, you can specify that higher value cells have a more green color and lower value cells have a more yellow color.
Tip: You can sort cells that have one of these formats by their color - just use the context menu. To more easily find specific cells within a range of cells, you can format those specific cells based on a comparison operator. For example, in an inventory worksheet sorted by categories, you can highlight the products with fewer than 10 items on hand in yellow. Enter the values you want to use, and then select a format fill, text, or border color , and then click OK.
To manage these rules, it is important to understand in what order these rules are evaluated, what happens when two or more rules conflict, and how copying and pasting can affect rule evaluation. Important: You can review and delete rules in Excel for the web, but to edit them or change their order of precedence you must edit the file using a desktop version of Excel.
You review conditional formatting rules in Excel for the web by using the Conditional Formatting pane. The Conditional Formatting pane appears to the right of your data. The following considerations will help you decide the impact of the listed rules. How Excel determines the order to apply conditional formatting rules. When two or more conditional formatting rules apply to a range of cells, these rules are evaluated in order of precedence top to bottom by how they are listed in this pane.
For a range of cells, you can have more than one conditional formatting rule that evaluates to True. The rule that is applied is the one that is higher in precedence higher in the list in the pane. For a range of cells, if a formatting rule is evaluated as True, it takes precedence over an existing manual format. Manual formatting is not listed in the Conditional Formatting pane nor is it used to determine precedence.
Note: You can't use conditional formatting on external references to another workbook. You can always ask an expert in the Excel Tech Community or get support in the Answers community. Conditional formatting compatibility issues. Enter and format data. Format data.
Use conditional formatting to highlight information. However, conditional formatting in a PivotTable report has some extra considerations: There are some conditional formats that don't work with fields in the Values area of a PivotTable report.
Notes: The formatting options that appear in the Formatting tab depend on the data you have selected. Notes: Make sure that the Minimum value is less than the Maximum value. Notes: You can set minimum, midpoint, and maximum values for the range of cells. Notes: You may need to adjust the column width to accommodate the icon. Format cells that contain text, number, or date or time values. Quick formatting Select one or more cells in a range, table, or PivotTable report.
Enter the values you want to use, and then select a format. Advanced formatting Select one or more cells in a range, table, or PivotTable report.
Do one of the following: To add a conditional format, click New Rule. To change a conditional format, do the following: Make sure that the appropriate worksheet, table, or PivotTable report is selected in the Show formatting rules for list box. However when you scope by corresponding field, instead of using all visible values, you can apply the conditional format for each combination of: A column and its parent row field, by selecting each Column group.
A row and its parent column field, by selecting each Row group. Under Edit the Rule Description , in the Format values that are list box, do one of the following: To format cells that are above or below the average for all of the cells in the range, select Above or Below.
Click Format to display the Format Cells dialog box. Select the duplicate rule, then select Edit Rule. Click the cell that has the conditional formatting that you want to copy. The pointer changes to a paintbrush. Find all cells that have a conditional format Click any cell that does not have a conditional format.
Find only cells that have the same conditional format Click any cell that has the conditional format that you want to find. Click Conditional formats. Learn about conditional formatting rule precedence You create, edit, delete, and view all conditional formatting rules in the workbook by using the Conditional Formatting Rules Manager dialog box. What happens when more than one conditional formatting rule evaluates to True Sometimes you have more than one conditional formatting rule that evaluates to True.
Here's how rules are applied, first when rules don't conflict, and then when they do conflict: When rules don't conflict For example, if one rule formats a cell with a bold font and another rule formats the same cell with a red color, the cell is formatted with both a bold font and a red color.
How pasting, filling, and the Format Painter affect conditional formatting rules While editing your worksheet, you may copy and paste cell values that have conditional formats, fill a range of cells with conditional formats, or use the Format Painter.
What happens when a conditional format and a manual format conflict If a conditional formatting rule evaluates as True, it takes precedence over any existing manual format for the same selection.
Controlling when rule evaluation stops by using the Stop If True check box For backwards compatibility with versions of Excel earlier than Excel , you can select the Stop If True check box in the Manage Rules dialog box to simulate how conditional formatting might appear in those earlier versions of Excel that do not support more than three conditional formatting rules or multiple rules applied to the same range. For example, if you have more than three conditional formatting rules for a range of cells, and are working with a version of Excel earlier than Excel , that version of Excel: Evaluates only the first three rules.
Applies the first rule in precedence that is True. Ignores rules lower in precedence if they are True. You can select or clear the Stop If True check box to change the default behavior: To evaluate only the first rule, select the Stop If True check box for the first rule.
Edit the order in which conditional formatting rules are evaluated. Select a rule. Only one rule can be selected at a time. Follow these steps if you have conditional formatting in a worksheet, and you need to remove it. In a range of cells Select the cells that contain the conditional formatting.
Notes: Quick Analysis Lens will not be visible if: All of the cells in the selected range are empty, or There is an entry only in the upper-left cell of the selected range, with all of the other cells in the range being empty. Select the cells that you want to conditionally format. Format only cells that contain text, number, or date or time values.
You can find unique or duplicate values in a range of cells. Click the cell that has the conditional formatting you want to copy. You can clear conditional formatting in selected cells or the entire worksheet. To clear conditional formatting in selected cells: Select the cells in the worksheet. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Apply data validation to cells.
Number format codes. On the Home tab, click Conditional Formatting. Type the text that you want to highlight, and then click OK.
Click New Rule. Select the cell that has the conditional formatting that you want to copy. Click any cell. Click Conditional formats. Select the cells that have the conditional formatting that you want to remove. Point to Clear Rules , and then click the option that you want. Click in the range that contains the conditional formatting rule that you want to change.
Click Manage Rules. Select the rule, and then click Edit Rule. You can delete conditional formats that you no longer need. Click OK. Need more help? Thank you! Any more feedback? The more you tell us the more we can help.
Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped.
Didn't match my screen. Incorrect instructions. Too technical. They are grouped into three categories:. Click Manage Rules to edit or delete individual rules. This is especially useful if you've applied multiple rules to a worksheet.
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